1. As required by the constitution (clause 8.1.1), at every Annual General Meeting one third of the Members of the Council, or, if the number of Council Members is not a multiple of three, then the number nearest to, but not exceeding, one third shall retire from office. There were sixteen (16) Council Members for 2019/2020, as a result five (5) will be standing down. As a result there are five (5) available positions on Council.
2. All Members are requested to attend the meeting. Members entitled to attend and vote are not entitled under the Society's Constitution to appoint a proxy to attend and vote on their behalf.
3. Those Members who wish to put forward themselves for nomination as a Council Member to the Council of the Society should notify the Secretary to the Society at c/o Hong Kong International Arbitration Centre, 38th Floor, Two Exchange Square (Fax No. 2524 2171) not less than 7 days before the Annual General Meeting.